Clause 1
Participant and BASALT Conference

The Terms and Conditions outlined represent a contract between participant and the event organizer, herein after referred to as 'Organizer', for attendance to, and participation in, the BASALT International Conference, herein after referred to as ‘Event'.

By completing the Event participant Registration Form and clicking the 'Send Information' button, participant agrees to the Terms and Conditions.

As the interaction between participants is a key part of the Event, the Organizer has created a specific participant profile to ensure a high-quality experience for everyone.

Clause 2
Event Scope

This event aims to bring together agricultural operators, farmers, agronomists, researchers, specialists in food biotechnology, specialists in composite materials, agro-food industry operators, business associations, chambers of commerce, builders of equipment for the extractive industries, builders of equipment for cutting and polishing basalt as ornamental and decorative stone, importers and exporters of basalt products, environmentalists, nutritionists, financial institutions, relevant national, regional and international experts, and other interested parties to participate in accordance with the programme.

Clause 3
Registration Confirmation

If payment is not received within 30 days of the date of application the Organizer reserves the right to void participant registration.

Upon receipt of full payment, the Organizer will issue a registration confirmation by email within seven working days.

Event attendance without payment is not possible.

Clause 4
Event Documentation

Participant will be provided with a comprehensive Event documentation pack upon arrival at the Event.

Clause 5
Event Directory

Unless participant states otherwise at the time of registration, the Organizer will display participant name and details in the Event Directory.

Clause 6
Release

Representatives of Press and Media will be present during the Event. As such, participant grants the Organizer the right and unrestricted permission to use participant name, image, voice, words and/or appearance as may be embodied in any photo, video recording, audiotape, digital image, and such, taken or made on behalf of the Organizer or its partners.

Participant agrees to release to the Organizer complete ownership of such material and grants the Organizer use of said material for any purpose consistent with the Organizer’s mission. Uses include but are not limited to advertisements, press releases, publications, videos, websites, and any publicity or promotional materials in any medium. Participant acknowledges that they will not receive any compensation for the use.

Clause 7
Payment

The Organizer accepts payment by bank transfer, bank deposit or major credit cards. Details are specified on all the Organizer invoices. The Organizer does not accept payment by cheque. Please note:
1. All prices are quoted in Euros;
2. All payment transactions are made in Euro, US Dollar or Cabo Verde Escudo (CVE);
3. For converting currency into Euro, US Dollar or CVE, the reference exchange rate is indicated by the Central Bank of Cabo Verde (www.bcv.cv)

Clause 8
Insurance

The Organizer advises participant to take a comprehensive travel insurance policy. Participant should ensure that they have adequate medical, liability, personal accident and other insurance to cover them for the full duration of their trip. Participant is responsible for their health and safety throughout the duration of the Event. The Organizer does not accept any liability.

Clause 9
Cancellation

Cancellation by the Organizer
Should circumstances arise outside of the control of the Organizer that requires the cancellation of the Event, participant registration fees will be refunded in full.

The liability of the Organizer in the case of cancellation will not exceed the total amount paid by the participant to the Organizer in respect of the registration fee.

The Organizer strongly advises all participants to take out a comprehensive travel insurance policy. The Organizer does not accept any liability for loss of travel, accommodation or other expenses incurred due to the cancellation of the Event. Further, the Organizer does not accept liability for any loss including but not limited to incidental or consequential damages.

Cancellation by Participants
1. Transfer of a participant’s registration to a colleague: a substitute participant is allowed per registration. Any transfer must be confirmed in writing to the Organizer through register@basaltconference.com up to 7 business days prior to the first day of the Event.

2. Cancellation of a participant’s registration: Cancellations must be requested in writing to register@basaltconference.com. Any cancellation must be confirmed by the Organizer by sending an email back to the participant for registration to be deemed cancelled.

Clause 10
Administrative Charge

An administrative charge will be applied to refunds resulting from the cancellation of a participation’s registration as follows:

» Cancellations made up to 30 days before the start of the Event: Subject to 5% administrative charge penalty;

» Cancellations made between 14 and 7 days before the start of the Event: Subject to 50% administrative charge penalty;

» Cancellations made less than 7 days before the start of the Event: Subject to 100% administrative charge penalty;

For the purposes of paragraphs 2.1 to 2.4, 6 November 2019, Wednesday, should be considered the first day of the event.

Clause 11
Overseas Applications

If the participant is a resident outside of the ECOWAS and European Union (EU) it is the sole responsibility of the participant to ensure that he has a valid travel visa and complies with all the immigration requirements prior to submitting the registration request.

Once payment has been made, cancellation charges are applied in accordance with our Terms and Conditions.

If any participant does not hold valid travel documentation or visa, or does not meet the immigration requirements and is unable to attend the Event as a result, the Organizer reserves the right to levy the full cancellation charges.

For Visa invitation letter, if necessary, please send an email to register@basaltconfernce.com.

Clause 12
Force Majeure

Except for payment obligations, neither participant nor the Organizer will be liable to the other for damages arising out of delays or failures to perform under the specified Terms and Conditions, if any such delay or failure to perform hereunder is caused by factors beyond the reasonable control of the party so affected.

Clause 13
Entire Agreement

The Terms and Conditions outlined are the only terms governing the registration. Any other terms are expressly excluded.

Clause 14
Contact Us

If you have any questions about the Terms and Conditions, please contact us at register@basaltconference.com or via the Secretariat of the Event.